Scout / Document Checklist
The base document set is similar across most UAE free zones and mainland authorities, but the structure you choose — dual-license, holding company, or bifurcated setup — adds requirements the base checklist doesn't cover. This is the generic checklist; the specific document pack for your finalized structure and jurisdiction is what Scout generates once your structure is decided.
Required regardless of structure or jurisdiction
Passport copies
All shareholders and directors — valid for at least 6 months at time of submission.
Passport-size photographs
White background, recent — usually 2 per applicant.
Proof of address
Utility bill or bank statement, typically dated within the last 3 months.
No Objection Certificate (NOC)
If the applicant currently holds a UAE residence visa sponsored by another employer.
Business plan or activity description
Some zones require a formal business plan; most accept a structured activity description.
Bank reference letter
Increasingly requested by banks during account opening, not always by the licensing authority itself.
Required once the entity structure is confirmed
Memorandum & Articles of Association (MOA/AOA)
Drafted per the zone's template, specifying shareholding, activities, and governance.
Board resolution
Required where the shareholder is a corporate entity, authorizing the UAE incorporation.
Certificate of incumbency / good standing
For corporate shareholders — confirms the parent entity is validly existing, attested and often notarized.
Share capital proof
Bank deposit certificate where a minimum paid-up share capital applies to the chosen structure.
Additional documents for complex structures
Dual-license (free zone + mainland)
Free zone establishment card
Mainland trade name reservation
DED/mainland licence application, referencing the free zone parent entity
Local service agent agreement, where applicable
Holding company / IP structure
Parent company incorporation documents (apostilled/attested)
IP assignment or licensing agreements, if IP is being migrated in
Ultimate Beneficial Owner (UBO) declaration and ownership chart
Board resolution authorizing the holding structure
Bifurcated / dual-entity structure
Inter-company services or licensing agreement between entities
Transfer pricing documentation for related-party transactions above the AED 3M threshold
Separate MOA/AOA per entity, cross-referencing the group structure